Does Taskhold keep syncing with Apple Notes checklists?

No. An import is a one-time copy. Apple Notes checklists stays as it was, and changes made there afterwards don't show up in Taskhold until you import again.

What if I import the same thing twice?

Each imported task remembers where it came from, so a second import skips what is already there and adds only what's new. Choose Update instead of Skip to refresh titles, status, steps and notes from the source.

Can I undo an import?

Yes. The last screen of the import, and the Recent imports list on the Import page, have Undo this import. Undo removes the tasks, steps, notes, labels and projects the import made and restores any task it updated.

Move from Apple Notes checklists to Taskhold

By Jake Marsh, who builds Taskhold. Updated 2026-11-09. 2 min read.

Short answer: Open Import in Taskhold, pick Apple Notes checklists and paste. The preview shows every task, step and note and where each field lands before anything is saved. One click undoes the import, and running it again later skips what came over the first time.

Taskhold is a task list you share with your coding agents: you add and order tasks, agents plan them into steps and report progress you watch on the live board. Importing from Apple Notes checklists is a one-time move, not a sync, so your history comes with you and Apple Notes checklists stays untouched.

The steps below are the same ones the Import page shows. Import your tasks lists every source the importer reads.

Paste from Apple Notes checklists

Select the checklist in Notes, copy it, and paste it in the box.
Check the preview and click Import.

What comes over from Apple Notes checklists

What comes over from Apple Notes checklists. Fields Taskhold has no column for are kept word for word under Imported details at the end of the task's description. The preview lists each one with a count.
In Apple Notes checklists	In Taskhold
Each checklist line as a task	Carried over

Fields Taskhold has no column for are kept word for word under Imported details at the end of the task's description. The preview lists each one with a count.

What stays in Apple Notes checklists

Which items were checked (Notes doesn't put that in copied text: uncheck what's done after the import)
Formatting and images

After the import

Imported tasks keep their original created and completed dates, and each one's history starts with "Imported from Apple Notes checklists". Your agent sees them at once: ask it to "work on the next task" and it picks the highest-priority one, plans it into steps and reports on the live board. The quickstart connects an agent in a minute.

Agents can import too. POST /api/import with the file's text and a project name brings a TODO.md, todo.txt or CSV in with one call; the REST API docs have the details.

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Questions

Does Taskhold keep syncing with Apple Notes checklists?: No. An import is a one-time copy. Apple Notes checklists stays as it was, and changes made there afterwards don't show up in Taskhold until you import again.
What if I import the same thing twice?: Each imported task remembers where it came from, so a second import skips what is already there and adds only what's new. Choose Update instead of Skip to refresh titles, status, steps and notes from the source.
Can I undo an import?: Yes. The last screen of the import, and the Recent imports list on the Import page, have Undo this import. Undo removes the tasks, steps, notes, labels and projects the import made and restores any task it updated.

Updated 2026-11-09. Something wrong or out of date? Email hello@greatwork.company.